Introducing Diktamen Meeting Capture: Turn Conversations into Documents, Tasks and Actions

New solution helps legal firms and professional organisations transform meetings into structured documents, summaries and actionable information, reducing administration and improving productivity.

Diktamen is pleased to announce the launch of Meeting Capture, its latest AI-powered solution designed to help legal firms and professional organisations capture conversations, generate structured documents and reduce the administrative work that follows meetings.

From client consultations and internal discussions to interviews and business meetings, valuable information is exchanged every day. However, turning that information into accurate notes, reports and other documentation can often take just as long as the meeting itself.

Diktamen Meeting Capture is designed to change that.

By combining audio recording, AI-powered transcription and intelligent document generation, Meeting Capture allows professionals to focus on the conversation while Diktamen helps capture, organise and transform the information into usable outputs.

Less time documenting. More time doing.

For many professionals, the meeting itself is only part of the job.

Once the conversation ends, there’s often another round of work waiting: preparing attendance notes, drafting letters, writing reports, summarising discussions and documenting the next steps.

These tasks take time, particularly for professionals managing multiple clients, cases and meetings throughout the day.

Meeting Capture helps reduce this administrative burden by automatically transcribing conversations and transforming the information into structured documents using predefined templates.

Instead of starting from a blank page or manually reviewing lengthy recordings, users can generate relevant documents from the captured conversation, ready for review and finalisation.

The result is a more efficient way of working, with less time spent on repetitive administration and more time available for clients and higher-value activities.

From conversation to completed document

Meeting Capture has been developed to make the process of capturing and documenting meetings as straightforward as possible.

1. Capture the conversation

Record client meetings, interviews, consultations and internal discussions directly within Diktamen, allowing participants to focus on the conversation rather than constantly taking notes.

2. Automatically transcribe the recording

Using advanced AI-powered speech recognition, Meeting Capture converts recorded conversations into written transcripts, making it easier to review and reference what was discussed.

3. Generate structured documents

This is where Meeting Capture goes beyond traditional transcription.

Using intelligent text structuring and configurable templates, Diktamen can transform captured information into different document formats, including:

• Client attendance notes
• Meeting summaries and minutes
• Case notes and reports
• Client letters and correspondence
• Interview summaries
• Other structured documents tailored to organisational requirements

Rather than manually extracting information from a transcript and transferring it into multiple documents, users can generate the outputs they need from a single recording.

4. Review and finalise

Generated content can be reviewed and refined before being used, helping professionals maintain control over the accuracy and quality of their documentation.

Designed for legal professionals

For legal firms, accurate documentation is an essential part of everyday work.

Client meetings, case discussions, interviews and consultations often require detailed attendance notes, supporting correspondence and other documentation.

Preparing these records manually can be time-consuming, particularly when fee earners are managing multiple cases and client commitments.

Diktamen Meeting Capture helps simplify this process by transforming recorded conversations into structured information that can be used to prepare relevant legal documents.

For example, following a client meeting, a solicitor could use the same recording to generate an attendance note, a meeting summary and a draft client letter, using templates configured to the firm’s requirements.

This reduces the need to repeat information across different documents and helps legal professionals move more efficiently from conversation to documentation.

For firms already using Diktamen Digital Dictation, Speech Recognition and Workflow Management, Meeting Capture provides an additional way to capture information and support existing document production processes.

Supporting other professional industries

While Meeting Capture has clear applications within the legal sector, its capabilities extend to other industries where meetings, interviews and discussions generate important information.

Professional services organisations, consultants, financial services teams and businesses can use Meeting Capture to support a wide range of documentation requirements.

Whether it’s producing meeting minutes, summarising a client discussion, preparing a report or documenting key decisions, the solution can be configured to support different working practices and document structures.

The flexibility of its templates allows organisations to determine how captured information should be presented, rather than relying on a standard meeting summary that may not meet their requirements.

More than just an AI transcription tool

AI-powered meeting assistants and transcription tools are becoming increasingly common.

However, recording a conversation and generating a transcript is often only the beginning of the process.

A solicitor doesn’t necessarily need a transcript of a client meeting. They need an accurate attendance note, relevant correspondence and information that can be used to progress the case.

Similarly, a business professional may need a structured report, meeting minutes or a summary of key decisions rather than pages of transcribed dialogue.

Diktamen Meeting Capture focuses on what happens after the conversation.

By combining speech recognition, intelligent text structuring and configurable document templates, the solution helps organisations turn captured information into practical outputs that support their day-to-day work.

It’s a natural progression of Diktamen’s wider approach to voice technology, moving beyond simply capturing audio towards helping organisations produce the information and documentation they need.

Helping professionals focus on what matters

Commenting on the launch, Joe Di Carlo VP of Business Development at Diktamen said:

“We’ve always believed that technology should make people’s working lives easier, not add to their administrative burden. With Meeting Capture, we’re taking that philosophy a step further by using voice-to-text technology to turn spoken conversations into accurate text that can be easily transformed at a click of one button into meaningful documents and actionable outcomes.”

Part of Diktamen’s growing platform

Meeting Capture is the latest addition to Diktamen’s expanding portfolio of cloud-based productivity solutions, which includes Digital Dictation, Speech Recognition, Task Management and Workflow Management.

Together, these solutions support Diktamen’s vision of helping organisations capture information, reduce repetitive tasks and improve the way work moves between individuals and teams.

Looking ahead, Diktamen plans to explore further integrations with third-party business systems, including legal practice management platforms and Microsoft 365 applications, to help users work more seamlessly within their existing environments.

These developments form part of Diktamen’s ongoing commitment to delivering practical technology that supports the way professionals work.

Capture once. Deliver everything.

Meeting Capture represents another step towards Diktamen’s vision of transforming voice and conversations into meaningful business outcomes.

By reducing the time spent documenting meetings and preparing follow-up materials, the solution helps professionals focus less on administration and more on delivering value to their clients.

Diktamen Meeting Capture is now available for organisations looking to simplify meeting documentation and explore how AI-powered technology can improve productivity.